Trusted by schools & training centres across South Africa

Spend less time on admin.
More time growing your school.

Registrations, attendance, fees, communication — all in one platform that parents love and staff actually enjoy using. Built for schools, academies, and training centres.

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No credit card required · Set up in under 10 minutes

100%
Paperless registrations
3
Connected platforms
Instant
Parent notifications
POPIA Compliant

Sound familiar?

You didn't start a school to spend your days on paperwork and admin. Yet here you are.

Buried in paperwork

Registration forms, spreadsheets, filing cabinets — eating your mornings and draining your energy.

Chasing parents on WhatsApp

Fee reminders, consent forms, replies to notices — scattered across 10 different group chats nobody reads.

No clear picture

Who's at school right now? Who hasn't paid? What happened today? The answers take hours to piece together.

The Solution

One platform. Every problem solved.

Stop juggling tools. My School Admin brings your entire operation into one place — so you can focus on your learners.

Run Your School

Take control of registrations, classes, staff, and reporting — without the paperwork.

  • Accept online registrations in minutes
  • Organise classes, programmes & extra-murals
  • Generate reports with one click
  • Learner assessment reports
  • Year-end rollover in seconds

Keep Parents Connected

Every message delivered. Every parent informed. No more WhatsApp chaos.

  • Instant push notifications to every parent
  • Private teacher-parent messaging
  • Daily child updates (meals, activities, mood)
  • Published timetables & planners

Simplify Your Finances

Invoices go out automatically. Payments get tracked. You chase less and collect more.

  • Automated monthly invoicing
  • Payment tracking dashboard
  • Branded PDF statements
  • Discounts, siblings & add-ons managed
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Features

Everything your school needs. Nothing it doesn't.

From the first registration to year-end rollover — every tool, designed to save you time.

Digital Registrations

Parents complete registration from their phone in 3 minutes. You review and approve with one click. No printing, no scanning, no filing.

Instant Parent Notifications

The moment something matters, parents know. Attendance, updates, fee reminders — delivered instantly to their phone.

Real-Time Attendance

Teachers check learners in with a tap. Parents get notified their child arrived safely. You see a live register of everyone on campus.

Reports & Analytics

See your school's story in numbers. Enrolment trends, attendance patterns, gender splits — one dashboard, zero spreadsheets.

Assessment Reports

Create and share professional learner assessments. Track progress across terms, highlight strengths, and give parents clear insight into their child's development.

In-App Messaging

Replace WhatsApp chaos with private, organised conversations. Teacher-to-parent, class-wide, or school-wide — all in one place.

Timetable & Planner

Plan your term once, publish everywhere. Parents always know what's happening. Teachers always know what's next.

Daily Updates

Every parent sees their child's day — meals, naps, activities, mood. Real connection without disrupting the classroom.

Fee Billing & Invoicing

Invoices go out automatically each month. Payments get tracked. Statements download in seconds. Chase less, collect more.

Class Management

Organise learners, assign teachers, manage programmes. Your entire school structure, beautifully simplified.

Who It's For

Built for any learning institution

Whether you run a daycare, a karate dojo, or a music academy — if you have learners and need to manage them, we've got you covered.

🏫 Pre-Schools & Daycare
🎵 Music Schools
🏊 Swimming Academies
🥋 Martial Arts & Karate
💃 Dance Studios
⚽ Sports Academies
📚 Tutoring Centres
🎨 Art Schools
Three Platforms

One ecosystem. Built for everyone.

Admin, teacher, and parent — each gets a purpose-built experience, all connected seamlessly.

Admin Portal icon

Admin Portal

Full control of your school from any device. Manage registrations, billing, communication, and reporting from one powerful dashboard.

  • Manage registrations & renewals
  • Create classes & assign teachers
  • Generate invoices & track payments
  • Send notifications & chat
  • Reports, attendance & year-end rollover
Teacher Portal icon

Teacher Portal

Built around the classroom experience. Take attendance, send updates, and chat with parents — without touching admin work.

  • Take daily attendance
  • Send daily child updates
  • Chat with parents privately
  • Build annual theme plans
  • Publish weekly timetables
Parent App icon

Parent App

Your child's school in your pocket. Register, receive updates, check timetables, chat with teachers, and view invoices.

  • Register your child online
  • Receive instant push notifications
  • View daily updates & timetable
  • Chat directly with teachers
  • View invoices & account statements
How It Works

Up and running in 10 minutes

No technical knowledge needed. No training required. If you can use WhatsApp, you can use My School Admin.

1

Create your school

Set up your profile, configure programmes and fees. Most schools finish in under 10 minutes.

2

Invite parents

Share your registration link. Parents sign up themselves and register their children — you just approve.

3

Manage everything

Attendance, communication, billing, reporting — your entire school managed from one place, on any device.

Start Your Free Trial

No credit card required · Cancel anytime

Testimonials

What schools are saying

Hear from principals, owners, and administrators who switched to My School Admin.

"Registration used to take us two full weeks every January. Now parents do it themselves online and we just approve. We saved over 40 hours in our first enrolment cycle."

N
Nomsa D.
Pre-School Owner, Johannesburg

"Parents used to complain they never knew what was happening at school. Now they get instant notifications and daily updates. The complaints stopped completely."

M
Maria V.
Daycare Centre Manager, Cape Town

"I was spending every Friday afternoon generating invoices manually. Now they go out automatically at month-end. That alone made it worth switching to My School Admin."

P
Palesa M.
School Administrator, Johannesburg

"We have 3 campuses and needed one system for all of them. The attendance tracking gives me a live view of every campus from my phone. I finally have peace of mind."

J
James K.
School Group Owner, Cape Town

"Our teachers love how simple the daily updates feature is. One tap and parents know exactly what their child did today. It's become the favourite part of our parents' day."

A
Amahle S.
ECD Centre Principal, Johannesburg

"We ditched three different systems — one for billing, one for WhatsApp groups, one for attendance. My School Admin replaced all of them. Simpler, cheaper, and actually works."

R
Riana B.
Nursery School Owner, Cape Town

"Registration used to take us two full weeks every January. Now parents do it themselves online and we just approve. We saved over 40 hours in our first enrolment cycle."

N
Nomsa D.
Pre-School Owner, Johannesburg

"Parents used to complain they never knew what was happening at school. Now they get instant notifications and daily updates. The complaints stopped completely."

M
Maria V.
Daycare Centre Manager, Cape Town

"I was spending every Friday afternoon generating invoices manually. Now they go out automatically at month-end. That alone made it worth switching to My School Admin."

P
Palesa M.
School Administrator, Johannesburg

"We have 3 campuses and needed one system for all of them. The attendance tracking gives me a live view of every campus from my phone. I finally have peace of mind."

J
James K.
School Group Owner, Cape Town

"Our teachers love how simple the daily updates feature is. One tap and parents know exactly what their child did today. It's become the favourite part of our parents' day."

A
Amahle S.
ECD Centre Principal, Johannesburg

"We ditched three different systems — one for billing, one for WhatsApp groups, one for attendance. My School Admin replaced all of them. Simpler, cheaper, and actually works."

R
Riana B.
Nursery School Owner, Cape Town
Pricing

Affordable plans for every school

Start from as little as R299/month. No hidden fees, no contracts.

Every school is different. We'll find the right plan for your size, your needs, and your budget. All plans include a 14-day free trial — no credit card required.

Contact Us to Find Out More

No commitments · Cancel anytime · Free trial included

FAQ

Questions? Answered.

How long does setup take?

Most schools are fully operational in under 10 minutes. Add your classes, invite parents, and you're live. No technical skills needed.

Is my data safe?

Yes. All connections are encrypted with SSL/TLS, internal services are isolated from the internet, and we follow POPIA-compliant data handling practices. Your school's data is hosted on secure infrastructure in a private network.

Do I need technical skills?

Not at all. If you can use WhatsApp, you can use My School Admin. The platform is designed to be intuitive for everyone — no training required.

What happens after my free trial?

You choose a plan that fits your school. You can set up automatic payments for convenience, or pay manually each month — it's entirely up to you. No credit card is needed to start your trial.

Can parents register themselves?

Yes. You share a registration link, parents fill in their details and register their children online — you just review and approve from your dashboard.

Is there a long-term contract?

Never. All plans are month-to-month. Cancel anytime with no penalties, no lock-in, and no hidden fees.

Does it work on my phone?

Yes. All three platforms work on phones, tablets, and desktop browsers. Admin and teacher portals are fully responsive in the browser. For parents, we recommend downloading the Parent App for the full feature set including push notifications.

Do you offer support?

Yes. We offer WhatsApp support, email support, and guided onboarding for every new school. Premium plans include priority support with faster response times.

About Us

Built by educators, for educators

My School Administration was born from a simple observation: institutions spend too much time on admin and not enough time teaching. We set out to change that.

Based in South Africa, we understand the unique needs of local schools, training centres, sports academies and learning institutions. Our platform is designed to be affordable, simple to use, and powerful enough to handle everything from a small dance studio to a large school group.

Secure & Private

POPIA compliant data handling

Child-First

Built around what matters most

Local Support

South African team, local support

Always Improving

New features released monthly

Our Mission

To give every institution — no matter how small — access to modern, affordable technology that saves time, connects families and improves learning.

South African flag Built in South Africa
🔒 POPIA Compliant

Ready to transform how you run your school?

Start your free trial today — set up in under 10 minutes, no credit card required. No contracts, cancel anytime.

Start Your Free Trial Book a Demo
🔒 POPIA Compliant 💳 No Credit Card Required 🚫 No Contracts 🇿🇦 Built in South Africa